College Hall Reservation System With Chatbot Support For Intelligent Campus Administration

Abstract

We Propose An Intelligent, Automated Seminar Hall Booking System Integrated With A Chatbot Assistant To Streamline Scheduling On Campus. The System’s Objective Is To Replace Manual Reservation Processes—spreadsheets, Emails, And Walk-ins—with A Unified Platform That Handles Booking Requests, Conflict Detection, And User Queries. Technically, We Employ A Three-tier Stack: A Python-based Backend For Booking Logic And NLP Processing, A Java Component For System Integration And Performance-critical Tasks, And HTML/CSS (with JavaScript) For The Responsive Web Interface. The Chatbot Uses NLP Techniques To Understand Natural-language Requests (e.g. “Book A Hall For 50 People Next Tuesday”) And Guides Users Through Available Slots. Automatic Conflict Checking Against The Database Ensures No Double-bookings, And The Calendar Interface Provides Real-time Availability. By Leveraging Automation And AI, The System Is Expected To Significantly Reduce Scheduling Conflicts And Administrative Workload, While Improving User Satisfaction Through 24/7 Conversational Support. In A “smart Campus” Context, This Integrated Approach Enhances Resource Utilization And Transparency: Notifications Keep Students And Staff Informed, And Logged Data Can Inform Future Campus Planning. Early Tests And User Feedback Suggest The Solution Makes Hall Reservation Faster, More Accurate, And More User-friendly.

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